Preliminary information of the 2023 Congress of the European Association of Registrars

The 21st congress of the European Association of Registrars will take place for the first time in Estonia, in the period 27.04 - 28.04.2023, at Nordic Hotel Forum Tallinn.

The congress program is extensive and extends over two days (27-28.04) and includes discussions of current sectoral topics in Europe and reviews of developments in civil status procedures. The congress provides an opportunity for the exchange of experiences of registrars of European countries in order to make the use of public services as easy and convenient as possible for people. The plan is to introduce Estonia's digital solutions and enhance cooperation between countries in order to provide e-government services in a more accessible, user-oriented and more united way. As a result, it is hoped that it will contribute to the launch of new digital solutions in other European countries, which would ensure a faster movement of civil status documents within Europe.

The topics of discussion concern several other different civil status and population procedures. The congress program also includes introducing Estonia through a cultural program and a festive joint event. You can find information about previous congresses here: https://evs-eu.org/kongress /

The Professional Association of Estonian Registrars has been a member of the European Association of Registrars since September 2017.

Preliminary program of the EVS Congress

26.04.2023

15.00 - 19.30

EVS board meeting (in the premises of the Tallinn Vital Statistic Department, in the historic Art Nouveau villa)

 

Buffet dinner for guests arriving at the hotel

 Congress I day*, 27.04.2023

8.30

Registration of participants

9.30

Beginning of Congress. Greetings from the mayor of Tallinn. EVS President's greeting.

10.15 -13.00

Presentations

13.00

Lunch

14.15

Excursion program (3 options to choose from - E-Estonia Briefing Centre, Tallinn Old Town, Tallinn Bus Excursion)

19.30

Gala dinner (in the Flower Pavilion, performers)

Congress II day*, 28.04.2023

9.30 – 12.15

Presentations

12.15

Lunch

13.15 – 14.15

Presentation

14.45

Coffee break

15.00

Presentation

15.20

Closing speech EVS president

15.30

Introduction of the next congress

15.45

End of Congress

*Simultaneous interpretation will be provided in English, German, Italian and Polish. *Speakers and the congress program will be specified soon.

Practical information

The Congress of the European Association of Registrars (EVS) will be held in Tallinn on 

7 – 28 April 2023.

We are glad to welcome you at the Nordic Hotel Forum Conference Centre with two day’s programme of educative and engaging presentations and panel discussions. 

Congress website

www.onlineexpo.com/EVS2023 

Registration

Registration to the congress will be open in the beginning of January 2023!

Please visit www.onlineexpo.com/EVS2023 

Discover Estonia

Visit Estonia: https://visitestonia.com/en/ Visit Tallinn: https://www.visittallinn.ee/eng

Congress venue 

Nordic Hotel Forum

Viru väljak 3, Tallinn https://

www.nordichotels.eu/en/

Phone: +372 622 2900

E-mail: forum@nordichotels.eu 

Accommodation

Accommodation is included in the registration fee. Please choose the registration fee according to your stay.

If you would like to extend your accommodation, please contact congress secretariat: info@conferencemasters.eu.

Accommodation booking will be confirmed after receiving the payment.

Accommodation includes: standard room, buffet breakfast, unlimited access to the leisure centre, applicable taxes and fees.

Each room contains carefully selected duvets, pillows and bed linen, air-conditioning, an LCD TV, Wi- Fi, a safe deposit box, a minibar and a hairdryer.

Check-in is available from 14:00 p.m. Check-out at 12:00 a.m.

Terms of cancellation 

Deadline

Fee

Cancellation until February 22, 2023

100% refund of the fees

Cancellation from February 23 – March 22, 2023

50% refund of the fee

Cancellation after March 22, 2023

No refund

Arrival / Departure transport

Participants are kindly requested to make their own arrangements for transportation from and to the airport. The Tallinn Lennart Meri Airport (http://www.tallinn-airport.ee/en/) is located 4 km from the city centre, which is approximately a 15-minute drive, depending on traffic. 

By taxi

The journey from the airport to Tallinn city centre takes approximately 10–15 minutes and costs around 10 €. The official taxi partners of Tallinn Airport are Forus Taxi and Tallink Taxi whose cars will be waiting for passengers right in front of the terminal doors.

Forus Taxi

Phone: +372 612 0000

https://forustakso.ee/en/

Tallink Taxi

Phone: +372 640 8921

Website: www.tallinktakso.ee/front-page

 By bus

Airport bus stops are located at the city side of the passenger terminal next to the tram stop.

You can enter the terminal from the bus stops by escalator or elevator, going to the arrival area. Tallinn City Transport Busses No. 2 and No. 65 stop at the airport. You can check out the bus timetable HERE.

Both Tallinn Ühiskaart Transport Card and single tickets can be used on city buses. Tickets are sold by the bus driver at the entrance to the bus, the ticket price is 2 euros.

The airport bus station also has a self-service ticket dispenser where you can buy tickets for buses stopping at the airport on the way to Tartu. The machine accepts card payments.

Transfer

Transfer from Nordic Hotel Forum to the gala dinner and back to the hotel will be provided by organisers. 

Registration / Identity badges

Each participant is kindly requested to register online by 22 March 2023.

Welcome and registration desks will be open at the Nordic Hotel Forum on Wednesday, 26 April 2023, from 14:00 to 19:00. Delegates arriving later will be able to register at the meeting venue on Thursday, 27 April 2023, from 08:30.

At the registration desks, participants will receive their identity badges and working documents upon presenting their ID document. Participants are kindly requested to wear their identity badges visibly at all times during the event. If you lose your identity badge, please contact the organisers immediately. 

Interpretation

Simultaneous interpretation will be provided in English, German, Italian and Polish. 

WiFi

WiFi is available at the conference venue. 

Catering

Lunches and coffee breaks will be served in the foyer of the conference centre. Vegetarians and persons with food allergies are kindly asked to inform the organisers in advance by providing the relevant information on their registration form. 

Social events

Gala dinner with music by The Swingers will be held at Flower Pavilion. Dress code: smart casual. 

Smoking

Smoking is permitted only in a designated smoking room or outside. 

Climate and weather

In April, the average temperature is around 4°C. Detailed weather forecasts are available at http://www.ilmateenistus.ee/?lang=en.

Local time

Time zone GMT +2.

 Currency

The currency of the Republic of Estonia is the euro. 

Emergency number is 112 

Electricity

The electricity supply in Estonia is 230 volts. Type F power sockets are in use. 

Contacts

Organisers

Kristi Kail Kristi.kail@tallinnlv.ee

 Congress Secretariat

info@conferencemasters.eu

Website: www.onlineexpo.com/EVS2023